Creating a Microsoft Outlook Signature

Created by Joshua Wilks, Modified on Mon, 08 May 2023 at 12:24 PM by Joshua Wilks


A signature in Outlook is a personalized block of text, images, or links that appear at the end of your email messages. It can include your name, contact information, social media links, or a quote. This article will guide you through the process of adding a signature in Outlook step-by-step.


1. Microsoft Outlook installed on your device.

2. An active email account configured in Outlook.

Step 1: Open Outlook

- Launch the Outlook application on your desktop, laptop, or mobile device.

Step 2: Access the Signature settings

- For Outlook Desktop:

  1. Click on the "File" tab in the top left corner.

  2. Select "Options" from the left-hand panel.

  3. Click on "Mail" in the left sidebar of the Options window.

  4. Find the "Compose messages" section, and click the "Signatures" button.

- For Outlook Web App (OWA):

  1. Log in to your account at

  2. Click on the gear icon in the upper right corner to access "Settings."

  3. In the search bar, type "signature" and click on "Email signature" in the results.

Step 3: Create a new signature

- In the Signatures and Stationery window (Desktop) or Email Signature settings (OWA), click on "New" to create a new signature.

- Give your signature a name and click "OK."

Step 4: Add content to your signature

- In the "Edit signature" text box, type or paste your desired signature content. You can format your text using the available formatting tools, such as font, font size, bold, italic, and text color.

- To add an image or logo, click on the "Insert Picture" icon (Desktop) or use the "Insert image" button (OWA) to upload an image file.

- If you want to include a hyperlink, highlight the text or image you want to link, and click on the "Insert Hyperlink" icon. Enter the URL and click "OK."

Step 5: Assign the signature to your email

- In the "Choose default signature" section (Desktop) or "Automatically include my signature" section (OWA), select the email account you want to associate with your new signature.

- Choose when you want your signature to appear: for new messages, for replies and forwards, or both.

- Click "OK" to save your settings.


You have now successfully added a signature to your Outlook account. Your signature will automatically appear in your email messages based on the settings you have chosen. You can edit or remove your signature at any time by following the same steps and selecting the appropriate options.

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons

Feedback sent

We appreciate your effort and will try to fix the article